Hilco Industrial Tells us Why They Picked Onehub in Recent Case Study

Hilco Industrial

Hilco Industrial has been using Onehub’s online secure file sharing solution since 2011. Recently we had a chance to chat with Hilco Industrial’s Director of Operations Valery Moody about why they chose Onehub and why they continue to use our product on a daily basis for a Onehub case study.

Hilco Industrial, LLC offers machinery and equipment disposition services in several high-profile industries. In the past, they used email for transmitting not only correspondence but also large files, images, and videos between team members and customers. They quickly discovered that there is little security and control over emailing important files since emails can be forwarded to anyone, anywhere in the world.

Hilco started to research online file sharing solutions in effort to resolve this issue. They knew security and control of their files were of the utmost importance, as they needed a place to store customer contracts and other confidential information.

Since Hilco Industrial has offices across the United States, they needed a way for their offices to be able to access shared files over the Internet. Hilco tried a number of online file sharing providers, but most did not provide enough control and security, were too expensive, or were not easy to use.

As part of their trial process, Hilco checked out Onehub’s 14-day free trial to see if it better fit their needs. “The trial had already shown us how easy Onehub is to use,” says Valery Moody, Director of Operations. “Then we saw that we could assign outside employees with passwords and access, set their permissions, plus brand it with our own company logo. The package was very attractive.”

At the end of the trial, Hilco Industrial decided to purchase the Onehub Business plan. Using the Business plan, they were able to build a virtual data room that was specific to their needs. Some of Hilco’s projects require internal file sharing, but they also need to give access to certain pieces of data to customers. With Onehub’s granular role settings and sharing permissions Hilco can properly control who has access to the data and what they are allowed to do with the data.

“We post a lot of proprietary information that we don’t want to give out to just anybody,” says Moody. “Onehub helps us easily control access to these files.”

We are thrilled that we could provide this solution to Hilco. Read the entire Onehub/Hilco case study here. How can we help your business securely and easily share files?

IT Plays Critical Role as Companies Move to the Cloud

Is your company’s critical data stuck in legacy applications? Sometimes, software decisions that were made years ago out of convenience are still in use today. This could mean that critical company information like client info, billing, or other data is being stored in legacy applications. As the data has grown, you have seen first-hand how these legacy apps don’t scale well. Hard drives and computers can crash or software support could end, meaning that your critical company information becomes lost forever.

Times are changing and these fears are dissipating with the move of businesses to the cloud. But how many business are really taking advantage of the cloud to avoid these detrimental data loss occurrences? In an article by Forbes, it was explained that The Neovise report attempted to shed some light by screening 822 IT leads and decision makers. It was reported that 46% of businesses had yet to move their data, content, and files into a cloud storage solution to avoid losses.

More than anything, this means that IT plays a critical role for companies who have yet to make the move to the cloud. Lets look at how exactly:

How can IT help?

As IT departments continue to mature and become more of an integral part of business, new opportunities are arising.

Part of the new IT executive’s job role incorporates helping their company map out their business processes and better understand their software and hardware requirements. In some cases during this process, companies may consider moving to the cloud if they have not already done so.

According to Gartner research, sales of cloud computing services are expected to hit $9 billion in 2013. Gartner is also forecasting a 41% average annual growth rate through 2016. As more companies are moving to the cloud, it is becoming a necessity to compete.

This may leave some IT executives wondering how they can assist their companies with this trend. Once they have worked with employees to map out business processes and software requirements, they will be able to determine where cloud services could be useful.

The IT department can help the company answer crucial questions such as:

  • Can the company successfully migrate to the cloud?
  • Do they need public, private (on-premise), or hybrid cloud services?
  • Will the new cloud service provider keep the company data safe and ensure security?
  • How will the new cloud service providers impact business processes and performance?
  • What impact will the new cloud service providers have on customer service?

Companies are moving certain business processes and software to the cloud in waves. When doing so, the IT department can play a valuable decision making role in evaluating cloud service providers and working with stakeholders within the company to help them select a provider.

After a cloud service provider has been selected, the IT department can manage the relationship between the company, its employees, and the cloud services provider. They can establish communication between the parties and make sure that project timelines are met.

In some cases, data conversion may be required from the old legacy applications to the new service provider. Typically, the service provider will provide the import format but it will be the IT department’s job to prepare and verify the data. This can frequently be a time-consuming process and sometimes takes weeks or months, depending upon the amount of data being converted.

Many companies will choose different cloud service providers over time depending on their unique business’s needs. For example, one year they might pick a customer relationship management (CRM) like Salesforce. Another year, they might pick a project collaboration tool that incorporates an online file sharing tool.

Conclusion

As you can see, times are changing for the IT professional. IT departments have grown from simply supporting computers and networks to the crucial role of helping businesses make smarter decisions and perform better. IT departments will continue to become a more critical part of businesses as more companies make the jump to the cloud.


Follow us at www.twitter.com/onehub

Why White Wolf Capital Chose Onehub

White Wolf Logo

 

We recently had a conversation with our awesome client White Wolf Capital, LLC for a case study about why they chose Onehub for their Virtual Data Room needs. White Wolf is a New York-based private investment firm that focuses on investments, management buyouts, and recapitalizations for prominent middle-market companies. They had a big need for an incredibly easy and secure virtual data room that wasn’t going to break the bank, and they chose us!

The  case study, which can be found on the Onehub website, showcases how White Wolf is a company that takes confidentiality over its data very seriously.  They needed to be able to effectively manage large amounts of data related to their investors, while at the same time protecting their sensitive, confidential financial information.

Like many companies, White Wolf initially tried to use secure sending email solutions to manage the flow of information going back and forth between employees and investors. As most of us of know, that can mean digging through thousands of emails to find the exact one you need before a big meeting with a client or the boss. To resolve this email debacle, White Wolf chose Onehub as a manageable and secure virtual data room.

“Look at Onehub and you see an elegant, easy to use, and highly secure data management system,” says White Wolf Managing Director Elie Azar. “It’s simple, it does the job, and it’s cost effective.”

Onehub has become an integral part of the White Wolf daily processes and we couldn’t be happier to be helping them manage their data more efficiently.  Check out the case study and read in detail how White Wolf uses our unique features such as workspaces and user permissions to get the most out of their virtual data room experience.

Oh, and not to show off or anything, but when we asked Azar what he thought of out level of security and control for White Wolf’s data room he replied, “I give these guys a 10 out of 10!”

Secure Online File Sharing for Schools – At a Discount!

Schools are Moving to the Cloud
There has been a lot of talk recently about schools moving to the cloud. With Onehub, students can download learning materials (documents, videos, lectures, slideshows, etc.) from anywhere, anytime. They can submit work using Onehub’s secure online file sharing to have it graded upon completion.

We have just announced that we are extending our popular 20% non-profit business discount to schools.  This will make it easier for schools to take advantage of our secure online file sharing service, while promoting collaboration among students, faculty, and researchers.

There are several reasons why schools benefit from using Onehub:

  • Schools will saves time and money
  • Students will be able to collaborate with classmates easier
  • Students will be exposed to advanced technology

Save time and money
Funding for schools is a big concern, especially as on-site hardware continues to age and stretch budgets further. By using secure online file sharing, schools can save money on upgrading storage space and hardware.  The new 20% discount to schools from Onehub will make it even more cost-effective to have access to online file sharing.

Collaborate with classmates
Collaboration is key to learning. Teamwork and collaboration in the workplace is essential, and schools must prepare their students for this.  Using Onehub’s secure online file sharing allows students from different continents to work together on projects.  Researchers at neighboring universities can share and edit files seamlessly, regardless of geography.  They can even access files via mobile devices. Onehub ensures security by giving users the ability to set folder and file-level permissions.  This means that only the people who are supposed to have access can get it.  Security is a critical concern with any cloud-based technology, but Onehub’s unique permissions settings give our clients peace of mind.

Exposes students to advanced technology
The future of computing is in the cloud.  Using online secure file sharing helps schools, students, and teachers learn current technology while preparing them for the future. Many schools and businesses are already using cloud computing, and those that don’t transition soon will be left behind.  Onehub gives schools (and businesses) the peace of mind and control needed to make online file sharing work in the world of education.

To learn more about Onehub’s online file sharing 20% discount for schools on the Onehub pricing page. You can also tweet us at https://twitter.com/onehub.

On-Premise Enterprise File Sharing from Onehub

We know that some IT managers are not ready to use a public cloud file sharing solution. It may be because of government regulations or other reasons that are out of their control. Regardless of whether your file sharing is on premise or “in the cloud”, we’re here for you. In addition to our standard Onehub cloud file sharing solution we also offer a private cloud solution, which can be hosted on premise.

Here are some reasons Onehub customers might pick an on-premise file sharing solution:

Complete Control Over Your Data
With on-premise enterprise file sharing, your data is always hosted on your own network and completely under your control. You decide who can access which files. Since on premise literally means “in the same building” your company alone has access to the resources.

Onehub On Premise

Regulatory Compliance
Compliance is a typical reason IT staff may pick an on-premise file sharing solution. Sometimes public cloud providers (Onehub included) can’t meet the myriad of government regulated red tape (ITAR, EU data privacy laws, financial services, etc.) for every type of compliance.  On-premise file sharing gives you the ability to control your infrastructure to meet any compliance needs.

Improved Security
In an on-premise private cloud scenario, you maintain control of the physical server and who has access to it. Your server can exist behind locked doors in your very own server room. Management can have the peace of mind of knowing exactly where the data is located and control who can access the machines.

From the internet, your server will exist behind your own firewall, which can be configured and updated whenever needed. This gives you greater flexibility for controlling remote services like VPN, etc. Since the hardware is dedicated to a single organization, you have the ability to ensure the highest levels of security.

Does This Sound Like Your Business?

One or more of these reasons might account for why you are thinking about going with a private vs. public cloud. We get it, and can support whichever your business needs. It’s totally possible to install Onehub on a server within your data center, which allows you to have all of the awesome file sharing features that we provide, while still having full control.

Learn more by contacting us directly at https://onehub.com/enterprise.

Onehub Brings Cloud Mobility to iPhone

We kept hearing from customers that when they were out of the office and received an email attachment, they wanted to share it securely with colleagues over Onehub. Well, we listened and have now made it possible for Onehub users to control when files are stored and shared from their iPhone and iPad.

With so many people on the go, it needs to be easy to store and share all the files you want from anywhere, and across multiple devices. We have just released an update for our iOS app that allows you to save your files quickly and securely to Onehub.

This exciting new feature is available to anyone with an iPhone or iPad and a Onehub account. It allows users to save files using the same directory and file-level security they’ve grown accustomed to using with Onehub to share files and collaborate on a daily basis. Now users can easily save attachments from an email to a Onehub folder on the iPhone and iPad. Here is how it works:

  1. When you receive an e-mail with an attachment on your iPhone or iPad, you open the attachment and determine whether it should go onto your Onehub site.
  2. If this is a document that should be shared for collaboration purposes, select the arrow in the upper right-hand corner of your iPhone or iPad screen. This will open the sharing screen.
  3. You will see the familiar Onehub icon as one of the options. Select the Onehub icon to open the app.
  4. At this point, Onehub opens and you can select any folder on your Onehub site.
  5. Tap the save button in the lower right-hand corner of the iPhone or iPad screen to upload it to the site.
  6. Once the upload is complete, the file is in your Onehub account and available for collaboration.

Open in Onehub

Why would you want to do this? Imagine you are out in the field when a client sends you an updated spreadsheet that the rest of your team needs to see.  The updates will affect the project’s bottom line, and the customer wants an answer on the new costs today. You can now upload it to your Onehub account immediately, alert your team so they can begin working on it, and go about your day without needing to rush back to the office.  In today’s competitive market, quick turn-around time is critical.  Onehub makes it easy for users to manage file sharing and collaborate, even when you’re on the road.  This new feature on our iOS app will make your work life easier and more productive.  Onehub is committed to helping users like you improve your business, and will keep working to bring more updates and improvements to you, our valued customers.

Want to learn more or get a free demo of this new feature? Just contact us at onehub@onehub.com. If you haven’t signed up for your free 14 day trial, do so here.

MossWarner Talks About Why They Love Onehub

During a recent interview for a Onehub case study we had an opportunity to talk with Marcy Kalina, vice president of MossWarner, about how they use online file sharing. MossWarner is a full-service marketing communications company that has been a Onehub customer since 2008. Like many companies, MossWarner has to deal with gigabyte hungry videos and multi-megabyte print files on a daily basis. They were running out of storage and didn’t know what to do.

At Onehub, we’ve seen this scenario play out again and again. Companies max out their storage and then have to ask associates to delete files they don’t need. This costs the company time and money. When you multiply that times hundreds of clients, freelancers, and vendors that access MossWarner’s data from around the world, there is no doubt that it’s a big problem. We’re talking about constant file sharing, all day every day.

To help resolve this issue, MossWarner switched their plan from team to business and now has unlimited storage. Now they don’t have to worry about having their associates do file maintenance.

Of course, with unlimited storage space comes the concern of security. Files stay at Onehub indefinitely, so there is built-in security with Onehub. MossWarner deals with a lot of confidential info, and Onehub’s secure file sharing allows them to easily set up custom workspaces and manage security at a folder and file level.

For above and beyone security, in Onehub each client of MossWarner gets their own branded workspace for receiving and storing project files like photos, logos, video, and more. They use the thumbnail views for an easy way to flip through files. They can send password-protected links to only those people who are supposed to get them. Since MossWarner has purchased a white label feature, it enables them use their own domain name for their portal. This way clients only see MossWarner instead of Onehub in the URL for their own client portal.

“I love how quickly we can set up custom client workspaces,” says Kalina. “It delights our clients to have their own area and provides special value to them.”

Any time a new item is posted to a workspace, associates can easily set role permissions so that only invited users see what MossWarner wants them to see. This can be accessed to a workspace, folders, files, comments, download ability, and more.

“It takes us a few extra seconds to think about each posting,” says Kalina, “but the fact that we can protect certain folders and files within an entire workspace gives us a lot of control and flexibility. And the drag-and-drop feature to upload files is awesome—very easy to use.”

Kalina also likes how Onehub helps them easily maintain their accounts in projects. Whether it is storage, workspaces, access levels, or project activity, “I can see all permissions and actions taking place within the workspaces, and I can tell when a client has downloaded a file.” They even have the ability to audit these actions and to hide workspace activity from unauthorized access.

MossWarner looked at different file sharing companies before making the decision to go with Onehub 5 years ago. As their company has grown, Onehub has grown with them, providing secure file sharing with unlimited storage for a winning combination.

How to Pick a Cloud Solution that Fits Your Business

Cloud services are expected to grow more than 17% by 2016. When your company is ready to move more of their processes to the cloud, it is important to pick a solution that properly fits your business. The right cloud services will help you focus on your core business. After all, isn’t that where your attention should be?

Which Cloud Services Do You Need?

In the beginning, you should create a high-level list of all of your business processes. You can start with items like email, payroll, sharing files with clients, AP, AR, etc. Once you have your list of business processes, you can start evaluating which ones can be moved to the cloud.

Next, you will need to do some research to determine which cloud service providers meet your needs. For instance, you may need one for file sharing and another for payroll. Make sure that you pick services to match your business, not the other way around.

“Cloud services present an opportunity for companies to focus on their core competencies. Most business processes are necessary overhead, but offloading the management and maintenance of those processes frees resources to work on what differentiates a business,” states Andrew Loe, our  Development Lead here at Onehub. “At the same time, IT managers need to decide what parts of their process should be offloaded in order to be pragmatic and choose the right cloud solutions that are inline with their business objectives.”

Once you have an initial list of service providers, use the questions below to pick the best ones for your needs.

Is the Provider’s Technology Secure?

Does the cloud provider offer a private cloud solution that is only accessible to specified organizations and/or people? Some companies may need the increased security of a private cloud. If this is a factor, make sure the provider has a private cloud solution when doing your research. Onehub makes the security of its customer’s files and data a top priority. We promise and deliver the highest level of security across the millions of files residing in our systems.

Is the Service Easy to Use?

Let’s say you’re selecting a file sharing provider. Is it easy to upload the files to their system? Once the files are uploaded, can you easily set the permissions so that only the right people can access the files? Is it easy to share the files with your customers and vendors? With Onehub, files can be added with a simple drag-and-drop onto the webpage. Onehub offers folder and file user permissions to ensure that you have control over what files are being shared with who, at all times.

Can They Meet Your Deadline?

The service provider can have a great product, but if they can’t meet your implementation deadline it can be a deal breaker. This is an important question to ask early on to make sure they can have their service ready on time. Onehub can be ready to use in a matter of minutes, so we can meet any implementation deadline.

Do they have Incredible Customer Service?

Does the provider have incredible customer service? Will they give you two or three current customers to call for references? If so, some good questions to ask might be:

  • How quickly does customer service return calls?
  • Is their staff knowledgeable?
  • What is their availability?
    •  If your company has different hours of operation, are you able to wait until they are open for business?
  • How long do you have to wait on the phone before a person helps you?

At Onehub, we take great pride in providing incredible customer service. Our knowledgeable staff is waiting to take your call. Just give us a ring at 877-644-7774.

Is There Performance Rate Inline with Your Needs?

Sure, any cloud service provider can say they have great performance, but how do they measure it? More importantly, how do they relate performance to overall customer satisfaction? At Onehub, our development team is constantly monitoring application performance to ensure stellar access every time you access your Onehub account.

How reliable is their service? What happens in the case of a natural disaster or power outage?  Do they have multiple internet connections for redundancy?  At Onehub, our data center is ready to provide reliable service. You can access your files with confidence from anywhere in the world, anytime you need, from multiple devices.

Conclusion

Picking what specific cloud solutions to choose for your company requires proper planning. Making a high-level list of business processes is a great way to start. This way when you look at services, you can match them up to your processes. Once you have this information, researching the right cloud service providers and asking the right questions becomes an easier process.

Share Files with Confidence

As you all know, Onehub is an online file sharing solution that helps businesses securely share and control files in the cloud. There are other companies that do this type of thing too. You may have heard of at least one….box, something? Well, we recently did a full on review of the big players in our space and found some pretty interesting things.

We found that most document sharing solutions do similar things and all do them pretty well. We all securely store big data files, let you share folders and files with other people, access your files from multiple devices, and most are pretty easy to set up and use.

The biggest difference we found was around permissions settings. It seems that online file sharing solutions differ widely when it comes to features within the platform that enable users to control what files are shared and with whom. Check it out:

Onehub Features Matrix

Onehub doesn’t just help users share folders or files. Unlike other file sharing solutions, we enable users to set specific access and edit permissions that provide confident control of their information.

These granular permissions include:

  •   Folder and file sharing based on role, task, and many other dimensions, ensuring your data stays private
  •   Powerful document rights management, user agreements and watermarking to prevent misuse
  • Sophisticated tracking and admin notification that report every event from views and downloads to edits and comments

Of course, there are many other differences between Onehub and the other online file sharing solutions—including our great UI, competitive pricing, the ability to customize Onehub for your brand, and other key items—but we believe one of the biggest is that with Onehub you can rest assured that your file sharing will be on your terms.

Keep up to date with cloud technology insights and laughs by following us on Twitter @Onehub.

Introducing Onehub for iPad

We are happy to announce the availability of Onehub for the iPad. Bring all of your files with you with secure access to all of your workspaces, folders and files.

Today’s mobile professionals demand secure access to their files from all the devices they use. With Onehub’s iPhone and new iPad apps, no matter which device is being used, customers are able to work effectively—whether at home, in the office or on the go. 

View Workspaces and Activity

Access Workspaces and view activity.

View Documents from Anywhere

Access files from anywhere.

The iPad’s use in business is rising as more employees adopt a bring-your-own-device (BYOD) approach to the technology they use in the workplace. In fact, a new survey conducted by Consumer Intelligence Research Partners (CIRP) finds that 21% of new iPad owners say that they’ll be using their new slate for business. And it’s not just BYOD—as of April 2012, 94% of Fortune 500 companies were experimenting with or actively deploying the iPad.

Onehub for iPad addresses important business requirements for file sharing including:

  • Security. Object-level security and role-based permissions ensure data stays private, keeping businesses in compliance with information security requirements
  • Productivity. Onehub’s powerful software makes it simple to share, edit and comment on documents, and interact with colleagues across files and workspaces
  • Anywhere, updated access. Automatic file/folder sync across devices–desktop, mobile, and tablet–ensuring documents are always up-to-date

Current Onehub customers can download the free Onehub for iPad application through the Apple iTunes App Store. New customers can sign up for a 14-day free trial of the Onehub solution, making enterprise content management and file sharing easy and secure across desktop, iPhone and iPad.