Redesigned Breadcrumbs

We recently shipped some updates to our breadcrumbs navigation. In this post, I’d like to walk you through the changes and discuss some of the design thinking behind the improvements.

Redesigned Breadcrumbs

Determining What was Most Important

When updating a frequently used piece of the interface, it is important to keep existing users in mind. One of the advantages of every Onehub employee, being Onehub users ourselves, is that it keeps all of us in touch with our users’ experience – allowing us to think through changes from an empathetic place. Armed with this empathy and some additional user research, our first step was to outline the most common user scenarios: breadcrumb navigation. To do this, we worked backwards from the following question:

“As a user, what is the most important function of the breadcrumbs?”

The immediate answer was being able to see the name of the folder/file you are currently looking at. Whether you’re looking at a file as a Viewer or Administrator, being reminded of which file you’re actually working with is a no-brainer.

A close second was the ability to quickly return to the root folder. Two of the most common actions taken in Onehub are one, quickly creating folders and uploading files; and two, hopping in to a file to add a comment/task, then hopping back up to the Workspace level to do something completely different.

Lastly, there are certainly times when you need to move through and collaborate on a handful of files at a time. In this scenario, being able to quickly jump back to the immediate parent folder and in to another file is important.

With these scenarios in mind, we set the following design goals for the redesign:

  1. Prioritize the current folder/file name.
  2. Always provide a link back to the root folder.
  3. Provide links to parent folders, exposing the immediate parent whenever possible.

Prioritizing the Current Folder/File Name

Now you always see as much of the name as we can possibly show you. If a folder/file name is too long to fit within the available space, we truncate it.

Breadcrumbs Truncation

Maintaining Access to the Root Folder

With this redesign the root folder continues to always be present, allowing you to quickly jump back to the top-level of your folder tree at any time.

Breadcrumbs Root

The “…” Crumb

The final piece of the redesign is the new “more” crumb, signified by an ellipsis (…). This crumb fulfills the final design requirement dynamically. Depending on the available space around it, the more crumb may contain every parent folder or be non-existent. As space allows, we will pop folders out of the more crumb (starting with the closest parent) and display them inline with the current folder/file name.

Breadcrumbs More

I sincerely hope you find the redesigned breadcrumbs to be a wonderful enhancement. You can see them in action by visiting any of your Workspaces. As always, if you have any feedback, we’d love to hear it — tweet @onehub or send an email to support@onehub.com

Secure File Sharing for Your Business

Securing your company’s files is every employee’s responsibility. In this blog post, we’ll cover a variety of traditional methods for sharing files, pros and cons for each method, and how Onehub can help you share more securely.

Email

For many people, email can be both a blessing and a curse. While it’s truly wonderful to be able to communicate with anyone anywhere in the world, this freedom can make things dangerous when it comes to sharing files. If someone attaches a file to an email (i.e. your company’s client list), you have no control over or insight into what happens to it after they hit the send button.

Many times this type of security breach goes unnoticed. With Onehub, you can control who has access to the files and if they are allowed to download files. You can make files view-only if needed so people only have the level of access you want.

Stolen Devices and Data

Stolen devices can lead to stolen data if you keep files on your local hard drive or mobile device. With Onehub, your files are stored in the cloud and if a device is stolen, the thief cannot access them without the appropriate password. The device can be replaced and work can continue as usual.

File Servers

It wasn’t that many years ago when file servers were the primary location of most company files. While they are still popular, there are many things to consider if you’re going to share files over the Internet. You have to make sure that your server is fully protected and that all of your security patches are up-to-date. Specifically, you must maintain a firewall with the proper settings and monitor it to make sure you’re not having any breaches in security. Some companies are great at making sure this is done properly, but for many companies service management can be an undertaking.

With the Onehub public cloud file sharing solution, all of this is done for you. Onehub handles the firewalls and makes sure they are set up properly. We stay up-to-date with security patches and make sure that only the appropriate people have rights to your files. Additionally, users outside of your company will not have to install complex FTP software in order to access your files.

Data Encryption

While you may need to encrypt data when sending it via email or even storing it on your local hard drive, Onehub users don’t need to encrypt data when sharing files. Data encryption can be very cumbersome, as it requires that everyone have the proper decryption software along with the security keys to decrypt files. In Onehub, files are encrypted as they are uploaded and then stay encrypted while stored. When you share a file with someone, a copy of that file is de-encrypted as it is requested by the individual accessing the file.

So, as you can see we’ve worked really hard to make secure online file sharing easy. Rest assured that we’ll continue to innovate and develop ways to protect to your data in every situation.

New Horizon Security Services Case Study Shows off Onehub’s Secure File Sharing

NHSS-logo

New Horizon Security Services (NHSS) knew they needed a better way of sharing files amongst 400+ employees scattered across the state of Virginia. The family-owned business has four offices statewide. NHSS provides armed and unarmed security for government agencies, shopping malls, and private companies.

Kate Painter, the Communications and Public Relations Specialist, was nice enough to engage in a case study with us that explores why they choose to switch to Onehub from their existing file sharing software.

“We like Onehub a lot around here,” says Painter. “It gives us a central point to go to for sharing files and ensures people have access in the right ways. It’s convenient, quick, simple, and effective for everyone.”

NHSS: Onehub Power User

NHSS tried a few other solutions for secure online file sharing, but they didn’t meet their needs. Eventually, they tried Onehub and found it to be easier to use with more of the capabilities to closely manage who can share their files and to what extent. These included tightly controlled file access, file usage monitoring, the ability to view files without downloading, customizable client portals, and enhanced security.

NHSS uses Onehub for their client portal needs. This allows employees to easily access files, forms, centralized benefits info, company updates, newsletters, links to online timesheets, training info, and more. NHSS employees use the portal to assign tasks to their colleagues and for online file sharing.

With hundreds of files uploaded to the Onehub client portal, NHSS is happy to be using Onehub. As Painter puts it, “It seems like it’s been here forever now, so often do we use it. It’s easy, customizable, and a great communications tool.”

Onehub’s Secure Online File Sharing

NHSS is able to control access to the people that use their Onehub workspaces.  For example, management teams are able to post tasks and comments on files, and they can control whether added users are only able to view or print files. Client invoices have limited access rights and other files are locked down to prevent any type of unauthorized alteration.

“Being able to limit Onehub’s functions to certain users or files helps us keep things private or make them public as we need,” says Painter.

New horizons security services has grown to depend on Onehub to help them run their business. Onehub has become an integral part of NHSS in that each new employee is required to learn Onehub as part of their orientation. This shows the strong partnership between the two companies. Check out the case study to learn more.