Onehub Brings Cloud Mobility to iPhone

We kept hearing from customers that when they were out of the office and received an email attachment, they wanted to share it securely with colleagues over Onehub. Well, we listened and have now made it possible for Onehub users to control when files are stored and shared from their iPhone and iPad.

With so many people on the go, it needs to be easy to store and share all the files you want from anywhere, and across multiple devices. We have just released an update for our iOS app that allows you to save your files quickly and securely to Onehub.

This exciting new feature is available to anyone with an iPhone or iPad and a Onehub account. It allows users to save files using the same directory and file-level security they’ve grown accustomed to using with Onehub to share files and collaborate on a daily basis. Now users can easily save attachments from an email to a Onehub folder on the iPhone and iPad. Here is how it works:

  1. When you receive an e-mail with an attachment on your iPhone or iPad, you open the attachment and determine whether it should go onto your Onehub site.
  2. If this is a document that should be shared for collaboration purposes, select the arrow in the upper right-hand corner of your iPhone or iPad screen. This will open the sharing screen.
  3. You will see the familiar Onehub icon as one of the options. Select the Onehub icon to open the app.
  4. At this point, Onehub opens and you can select any folder on your Onehub site.
  5. Tap the save button in the lower right-hand corner of the iPhone or iPad screen to upload it to the site.
  6. Once the upload is complete, the file is in your Onehub account and available for collaboration.

Open in Onehub

Why would you want to do this? Imagine you are out in the field when a client sends you an updated spreadsheet that the rest of your team needs to see.  The updates will affect the project’s bottom line, and the customer wants an answer on the new costs today. You can now upload it to your Onehub account immediately, alert your team so they can begin working on it, and go about your day without needing to rush back to the office.  In today’s competitive market, quick turn-around time is critical.  Onehub makes it easy for users to manage file sharing and collaborate, even when you’re on the road.  This new feature on our iOS app will make your work life easier and more productive.  Onehub is committed to helping users like you improve your business, and will keep working to bring more updates and improvements to you, our valued customers.

Want to learn more or get a free demo of this new feature? Just contact us at onehub@onehub.com. If you haven’t signed up for your free 14 day trial, do so here.

Helpful Efficiency Tips from Onehub

To do list

This month we are starting a new monthly blog post series designed to help you work more productively. It will include tips, tricks, and tools that we’ve found increases productivity in the workplace. This month our focus is on the all-important task list that helps us all get through our day. We’ll give you some insights on the task management tools we use as we work to make online file sharing more secure, easier, and more controllable for businesses.

Recently we asked some of our co-workers at Onehub what they like to use to keep up with their day-to-day tasks. As you can imagine, different types of task lists fit different people and their jobs. There is no one-size-fits-all.

  • Our CEO – Charles likes to use Wunderlist to keep track of his daily tasks. Charles says he really likes the program because it’s fast, simple, and free. He is able to schedule tasks and access them quickly and easily. Charles also uses Google calendar to track all of his meetings and daily call schedule (which is pretty full these days).

  • Customer service team – uses an app called Alarms. They use it to keep track of their time sensitive tasks. When using this program, an alarm pops up on your screen at the time you’ve set. It showcases the tasks that you previously listed so they are right in front of your face. At that point, you can manage your tasks by marking them complete, rescheduling the task for later or when you have time, or even deleting it.

  • Development team – uses the development tracking tool Lighthouse to create new projects, track workflow, and collaborate when building new features. They also use the Reminders app by Apple for reminders such as scheduling meetings. They like Reminders because it synchronizes across multiple devices.

  • Design team – Wunderlist to track their task list. Some team members also use Mailbox to track e-mails that need to be addressed on a specific day.

  • Marketing team – uses Google calendar for tasks, reminders, and scheduling of meetings  and calls.

  • Copy team – likes to use the free version of Producteev to manage tasks (although after writing this list, our writers thinks they might try out Wunderlist!) .

As you might expect, we all use Onehub to collaborate and share files for project management and all of our marketing projects.

As you have probably noticed by now, there is no single task manager that is right for everyone. One of the wonderful things about working at Onehub is the flexibility to pick the right task management tool that makes you productive. Some people may like using a calendar, while others use custom-designed project tools to manage milestones and tasks. At the end of the day, Onehub provides its team with the flexibility to do whatever it takes to get things done.

Meet Matthew – Onehub Design Lead and Avid Video Game Player

Welcome to our new series dedicated to Onehub employees. Each month we will feature a Onehub employee and help you learn more about the Onehub family. There’s been a lot of talk recently about cloud technology and video gaming. We thought we would take this opportunity to talk with Matthew, the design lead at Onehub, who is also an avid video game player.

matthew-anderson-headshot

About Matthew

Matthew is a designer, podcaster, and Canadian expat. He loves designing, coding, and shipping useful things. Here at Onehub, Matthew does user interface design and front-end development for all of our products and websites. He also handles the overall creative strategy to ensure that you get a great user experience. Matthew is responsible for all information architecture, creative guidelines, and web standards implementation.

Matthew’s Passion for Gaming

We had a great conversation with Matthew about his love of video games.

Q – When did you start playing videos games?
A – I believe I was 6 years old. My brothers and I got an original Nintendo for Christmas.

Q- What was it that drew you in?
A – There was nothing else like it. I felt like I had my very own, ever-expanding arcade in the living room. It was all of the things you loved as a kid in a single box – games, stories, puzzles, music, information, competition. Not to mention, everything appeared to work via magic. Remember the Zapper that you used with Duck Hunt? Most people still don’t know how that thing worked. Magic!

Q – What was your favorite game when you started to play?
A – Every game is your favorite when you’re a kid. When I look back now though, the first game I can remember feeling truly inspired by was Kid Chameleon. It was very long and insanely difficult. I loved the look and feel of the levels. You could pick up different helmets (gaining temporary abilities) that changed how you played the game. Most importantly though, it was the first game where the story behind it really resonated with me. It was a game about an arcade game that kidnapped kids who were unable to beat it. You play the first kid that beats the game and frees the others. I was fascinated with virtual reality as a child. It was incredibly meta.

Q – What do you like most about playing video games now as a grown up?
A – They make me feel like a kid. From a professional standpoint, they’re a source of creative inspiration. There are a lot of parallels between game design and product design. While each medium requires a different set of skills, the underlying problems that we’re all trying to solve are similar. When faced with a web/product design problem, game mechanics and game UI are one of the many boxes I commonly pull ideas from.

From a personal standpoint, video games are a really enjoyable way to relieve stress and exercise my brain. I also love being able to connect with family and friends who live far away.

Q – What is your current favorite game, if any?
A – The best game I’ve completed so far this year is the new Tomb Raider reboot. I just started The Last of Us though, which will probably be a contender.

Q – Do you have any hopes for the future of gaming?
A – I’m really intrigued by the potential of passive multiplayer. You’re playing a game by yourself and then, all of a sudden, someone else is in the world with you. It has the potential to add an entirely new dynamic to games. Demon’s Souls was the first game I played that tried something like that. Last year, a wonderful game called Journey used it to great success. There are two upcoming games, Watch Dogs and Destiny, that sound like they are experimenting with this as well. I can’t wait to play both.

I also hope the industry becomes less hyper-focused on technology and realism. While they are both necessary parts of video games, I don’t think they should necessarily be the most important bars to shoot for. Just like movies, there will always be a place for blockbuster games. I’d love to see more games that challenge our notions of what a video game actually is. I would point to Journey again as an excellent example of a game that does almost everything different. In fact, I almost hesitate to call Journey a game – yet it is one of the most enjoyable experiences I have ever had with the medium. I hope the future is filled with more “games” like Journey.

Q – How can those interested keep up with your gaming insights?
A – I co-host a monthly podcast about video games called Chips & Bits. I also tweet about video games from time to time @wanderingmatt.

We hope you found our interview with Matthew to be interesting. We can’t wait for you to meet our next staff member next month!

MossWarner Talks About Why They Love Onehub

During a recent interview for a Onehub case study we had an opportunity to talk with Marcy Kalina, vice president of MossWarner, about how they use online file sharing. MossWarner is a full-service marketing communications company that has been a Onehub customer since 2008. Like many companies, MossWarner has to deal with gigabyte hungry videos and multi-megabyte print files on a daily basis. They were running out of storage and didn’t know what to do.

At Onehub, we’ve seen this scenario play out again and again. Companies max out their storage and then have to ask associates to delete files they don’t need. This costs the company time and money. When you multiply that times hundreds of clients, freelancers, and vendors that access MossWarner’s data from around the world, there is no doubt that it’s a big problem. We’re talking about constant file sharing, all day every day.

To help resolve this issue, MossWarner switched their plan from team to business and now has unlimited storage. Now they don’t have to worry about having their associates do file maintenance.

Of course, with unlimited storage space comes the concern of security. Files stay at Onehub indefinitely, so there is built-in security with Onehub. MossWarner deals with a lot of confidential info, and Onehub’s secure file sharing allows them to easily set up custom workspaces and manage security at a folder and file level.

For above and beyone security, in Onehub each client of MossWarner gets their own branded workspace for receiving and storing project files like photos, logos, video, and more. They use the thumbnail views for an easy way to flip through files. They can send password-protected links to only those people who are supposed to get them. Since MossWarner has purchased a white label feature, it enables them use their own domain name for their portal. This way clients only see MossWarner instead of Onehub in the URL for their own client portal.

“I love how quickly we can set up custom client workspaces,” says Kalina. “It delights our clients to have their own area and provides special value to them.”

Any time a new item is posted to a workspace, associates can easily set role permissions so that only invited users see what MossWarner wants them to see. This can be accessed to a workspace, folders, files, comments, download ability, and more.

“It takes us a few extra seconds to think about each posting,” says Kalina, “but the fact that we can protect certain folders and files within an entire workspace gives us a lot of control and flexibility. And the drag-and-drop feature to upload files is awesome—very easy to use.”

Kalina also likes how Onehub helps them easily maintain their accounts in projects. Whether it is storage, workspaces, access levels, or project activity, “I can see all permissions and actions taking place within the workspaces, and I can tell when a client has downloaded a file.” They even have the ability to audit these actions and to hide workspace activity from unauthorized access.

MossWarner looked at different file sharing companies before making the decision to go with Onehub 5 years ago. As their company has grown, Onehub has grown with them, providing secure file sharing with unlimited storage for a winning combination.