How to Pick a Cloud Solution that Fits Your Business

Cloud services are expected to grow more than 17% by 2016. When your company is ready to move more of their processes to the cloud, it is important to pick a solution that properly fits your business. The right cloud services will help you focus on your core business. After all, isn’t that where your attention should be?

Which Cloud Services Do You Need?

In the beginning, you should create a high-level list of all of your business processes. You can start with items like email, payroll, sharing files with clients, AP, AR, etc. Once you have your list of business processes, you can start evaluating which ones can be moved to the cloud.

Next, you will need to do some research to determine which cloud service providers meet your needs. For instance, you may need one for file sharing and another for payroll. Make sure that you pick services to match your business, not the other way around.

“Cloud services present an opportunity for companies to focus on their core competencies. Most business processes are necessary overhead, but offloading the management and maintenance of those processes frees resources to work on what differentiates a business,” states Andrew Loe, our  Development Lead here at Onehub. “At the same time, IT managers need to decide what parts of their process should be offloaded in order to be pragmatic and choose the right cloud solutions that are inline with their business objectives.”

Once you have an initial list of service providers, use the questions below to pick the best ones for your needs.

Is the Provider’s Technology Secure?

Does the cloud provider offer a private cloud solution that is only accessible to specified organizations and/or people? Some companies may need the increased security of a private cloud. If this is a factor, make sure the provider has a private cloud solution when doing your research. Onehub makes the security of its customer’s files and data a top priority. We promise and deliver the highest level of security across the millions of files residing in our systems.

Is the Service Easy to Use?

Let’s say you’re selecting a file sharing provider. Is it easy to upload the files to their system? Once the files are uploaded, can you easily set the permissions so that only the right people can access the files? Is it easy to share the files with your customers and vendors? With Onehub, files can be added with a simple drag-and-drop onto the webpage. Onehub offers folder and file user permissions to ensure that you have control over what files are being shared with who, at all times.

Can They Meet Your Deadline?

The service provider can have a great product, but if they can’t meet your implementation deadline it can be a deal breaker. This is an important question to ask early on to make sure they can have their service ready on time. Onehub can be ready to use in a matter of minutes, so we can meet any implementation deadline.

Do they have Incredible Customer Service?

Does the provider have incredible customer service? Will they give you two or three current customers to call for references? If so, some good questions to ask might be:

  • How quickly does customer service return calls?
  • Is their staff knowledgeable?
  • What is their availability?
    •  If your company has different hours of operation, are you able to wait until they are open for business?
  • How long do you have to wait on the phone before a person helps you?

At Onehub, we take great pride in providing incredible customer service. Our knowledgeable staff is waiting to take your call. Just give us a ring at 877-644-7774.

Is There Performance Rate Inline with Your Needs?

Sure, any cloud service provider can say they have great performance, but how do they measure it? More importantly, how do they relate performance to overall customer satisfaction? At Onehub, our development team is constantly monitoring application performance to ensure stellar access every time you access your Onehub account.

How reliable is their service? What happens in the case of a natural disaster or power outage?  Do they have multiple internet connections for redundancy?  At Onehub, our data center is ready to provide reliable service. You can access your files with confidence from anywhere in the world, anytime you need, from multiple devices.

Conclusion

Picking what specific cloud solutions to choose for your company requires proper planning. Making a high-level list of business processes is a great way to start. This way when you look at services, you can match them up to your processes. Once you have this information, researching the right cloud service providers and asking the right questions becomes an easier process.

Share Files with Confidence

As you all know, Onehub is an online file sharing solution that helps businesses securely share and control files in the cloud. There are other companies that do this type of thing too. You may have heard of at least one….box, something? Well, we recently did a full on review of the big players in our space and found some pretty interesting things.

We found that most document sharing solutions do similar things and all do them pretty well. We all securely store big data files, let you share folders and files with other people, access your files from multiple devices, and most are pretty easy to set up and use.

The biggest difference we found was around permissions settings. It seems that online file sharing solutions differ widely when it comes to features within the platform that enable users to control what files are shared and with whom. Check it out:

Onehub Features Matrix

Onehub doesn’t just help users share folders or files. Unlike other file sharing solutions, we enable users to set specific access and edit permissions that provide confident control of their information.

These granular permissions include:

  •   Folder and file sharing based on role, task, and many other dimensions, ensuring your data stays private
  •   Powerful document rights management, user agreements and watermarking to prevent misuse
  • Sophisticated tracking and admin notification that report every event from views and downloads to edits and comments

Of course, there are many other differences between Onehub and the other online file sharing solutions—including our great UI, competitive pricing, the ability to customize Onehub for your brand, and other key items—but we believe one of the biggest is that with Onehub you can rest assured that your file sharing will be on your terms.

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